Page 223 - Xmo Strata - Bulletin Archive

Page 1 of 1

Health, Safety & Environmental Bulletin No 101

S Martin – 6 August 2008

Vehicle Records

Keeping track of fleet vehicle records can be time consuming and prone to error. This can result in missed service
intervals, MOTs or Tax renewals, which not only have legal implications, but can be dangerous if serious safety
checks are missed.

Under the Duty of Care legislation, we are required to keep up-to-date records of all fleet vehicles.

We have recently designed and implemented a full fleet management module and incorporated it into our internal
safety and management information system, XmoMan. This ensures that we remain fully compliant with current
legislation, have easy access to the status of all vehicles and maintain our commitment to the safety of all
employees and sub-contractors.

XmoMan keeps full records of each vehicle’s history, including hire and sub-contractor’s vehicles. Mileages are
recorded from crew timesheets and vehicle safety inspections. This then allows the system to send alerts to the
fleet managers when services, MOTs or tax renewals are due.

Example vehicle notification
This facility will enable us to plan our servicing and vehicle replacement schedules in advance. It will also allow
us to plan our fleet availability around our customer’s needs and service level agreements.

Being safe depends on the choices we make every day. The right choices can save lives. We want to
share safety information and help to raise industry awareness. Safety is not about getting one over on
the competition. We need to talk openly, share what we know and make the right choices.

If you have any queries regarding the Safety Bulletin content or require further information please
contact any staff member of Xmo Strata Ltd.

C:\Users\JMartin\OneDrive - Xmo Strata LTD\Desktop\temp bulletins\Bulletin
Archive\Health, Safety & Environmental Bulletin No 101 - Vehicle Records.doc