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Health, Safety & Environmental Bulletin No 098

M Mott – 17 July 2008

BP work Control Procedure - Visitors Book Completion

In January this year, we issued Bulletin No 72, advising that the Global Alliance had issued revised
guidance to BP sites on signing in procedures.

Since then, we have identified sites where contractors’ obligations aren’t being fully complied with.

The guidance highlights what the store manager should be looking for from any contractors that want
to work on their site. The main areas addressed are:

• All contractors should sign in AND OUT of the visitors’ book.

• All contractors should produce a valid safety passport.
The site manager is instructed to check the photo and the expiry date. Ensure you carry your
safety passport at all times and inform the office if the expiry date is within the next 3 months.

• All contractors should have a method statement with them.
We have incorporated our method statements into JSA’s that are in your H&S manual.

• All contractors should complete a clearance certificate, to include type, location and duration of
the works, equipment to be used, PPE to be worn and barriers to be used.

• The site manager must explain any site specific hazards that may occur during the work (e.g.
tanker delivery or another contractor working on site). These hazards should be added to the
clearance certificate and appropriate control measures implemented.

• The site manager and contractor must sign the clearance certificate.

None of the above is new, and should be standard practice on all filling stations.

A copy is attached of the note from BP and the latest version of the visitors’ book. This has columns
for the site to indicate that they have checked your safety passport and agreed the clearance certificate.
It also requires the site to sign you out by entering the time you leave site, please ensure this is
completed.

Being safe depends on the choices we make every day. The right choices can save lives. We want to
share safety information and help to raise industry awareness. Safety is not about getting one over on
the competition. We need to talk openly, share what we know and make the right choices.

If you have any queries regarding the Safety Bulletin content or require further information please
contact any staff member of Xmo Strata Ltd.