Health & safety bulletin
Vehicle Records
6th August 2008
Keeping track of fleet vehicle records can be time consuming and prone to error. This can result in missed service intervals, MOTs or Tax renewals, which not only have legal implications, but can be dangerous if serious safety checks are missed.
Under the Duty of Care legislation, we are required to keep up-to-date records of all fleet vehicles.
We have recently designed and implemented a full fleet management module and incorporated it into our internal safety and management information system, XmoMan. This ensures that we remain fully compliant with current legislation, have easy access to the status of all vehicles and maintain our commitment to the safety of all employees and sub-contractors.
XmoMan keeps full records of each vehicle's history, including hire and sub-contractor's vehicles. Mileages are recorded from crew timesheets and vehicle safety inspections. This then allows the system to send alerts to the fleet managers when services, MOTs or tax renewals are due.
This facility will enable us to plan our servicing and vehicle replacement schedules in advance. It will also allow us to plan our fleet availability around our customer's needs and service level agreements.